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How to make a backup copy of a .pst file in Outlook

Follow these steps to see where Outlook is currently storing your data:

 In Outlook 2013:

  1. Click the File tab on the Outlook ribbon.
  2. Click Open & Export.
  3. Click Import & Export.
  4. Click Export to a file.
  5. Click Outlook Data File (.pst).
  6. Click folder you want to back up like: Inbox or Outlook Data File.
  7. Click on Browse to save the file in a disination you want (NOT recommended to save it on C: Drive or Desktop).
  8. Click Finish.

In Outlook 2010:

  1. Click the File tab on the Outlook ribbon.
  2. In the Info category, click the Account Settings button, and then clickAccount Settings.
  3. In the Account Settings window, click the Data Files tab.

    If the Location field contains the word "Online" or a path to a file that has the file name extension .ost, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.

    If the Location field contains a path to a file that has the file name extension .pst, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

In Outlook 2007:

  1. On the Tools menu, click Options, click the Mail Setup tab, and then click E-mail Accounts.
  2. In the Account Settings window, click the Data Files tab.

    If the Name field contains the word "Mailbox" followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.

    If the field contains the words "Personal Folder" or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

In an earlier version of Outlook:

  1. On the Tools menu, click E-mail Accounts.

    Note This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help.

  2. Click View or Change Existing Email Accounts, and then click Next.
  3. Look at the Deliver new e-mail to the following location option. If the option contains the word "Mailbox" followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.

    If the field contains the words "Personal Folder" or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

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